Payroll Coordinator (Head Office, Foundry Lane, Smethwick)

Main Objective of role:

To ensure the accurate, timely, and efficient co-ordination of payroll data into ADP, as well as the administration of other payroll and financial accounting systems and processes within the business.

Main Duties and Responsibilities:

Payroll

• To act as the coordinator for all interactions between Avery Weigh-Tronix (AWTX) employees and ADP contacts.
• Fully understand the roles and responsibilities of both ADP and AWTX as set out in the Managed Service Procedures Manual (MSPM) and ensure the highest standards of efficiency are always applied.
• Liaise with the ADP Managed Service team to action and resolve all payroll processing queries to the highest standard.
• Work with the AWTX HR team to ensure that the parameters in ADP are updated in line with changes to employee terms and conditions.
• Accurately administer all new starters and leavers data to a high standard.
• Update ADP to reflect permanent data changes including adjustments to base salaries and allowances.
• Update ADP for monthly variable data including overtime, bonus and commissions, childcare vouchers, and private mileage recoveries.
• Ensure that monthly payroll data is fully validated, authorised, and provided to ADP in line with the monthly processing calendar.
• Administer the Company Pension Scheme(s) including the enrollment of new members, the update of amendments, and completion of associated annual returns.
• Pro-actively engage in reporting company sickness records/statistics and ensure all data is accurate and fully captured within ADP on a monthly basis.
• Ensure that employee sickness and other absences are correctly recorded, return-to-work forms are completed, and that medical certificates are provided to ADP & the HR team each month.
• Review P35 calculations prepared by ADP prior to submission to HMRC.
• Notify HMRC of all changes to company vehicles on a quarterly basis, with data checks completed regularly.
• Ensure ADP is provided with data to prepare P11D submissions.
• Support the monthly financial accounting requirements of the business by calculating quarterly payroll accruals, completing associated balance sheet reconciliations, and assisting internal and external auditors with payroll queries.
• Continuous review and improvement of existing processes and procedures with the aim of ensuring that data is collated and updated in ADP as efficiently as possible.
• Documentation of processes and procedures so that a member of the UK Finance team can provide cover in the event of sickness, holiday, or unplanned absence.

Finance Administrative Support

• Administration of the Concur Expense System to include the initial set-up and ongoing maintenance of employee records, as well as the daily review of submitted expense claims to ensure compliance with the Company Expense Policy.
• Administration of the Company American Express Card scheme to include monitoring and reporting of unduly aged balances.
• Provide support to accounts payable and accounts receivable teams where required. Duties may include registering invoices, cash allocations, and any other duties deemed appropriate in line with skills and experience.

Person Specification:

• Able to consistently demonstrate high standards in attention to detail and accuracy in all works at all times.
• A positive and enthusiastic team member with a ‘can do’ attitude, who feels equally confident working independently.
• A keen learner, continually improving knowledge and understanding to share with others.
• Be process conscious with the confidence to challenge existing practices to improve efficiency.
• Have a strong focus on high quality customer service delivery with a natural desire to meet and exceed expectations.
• The ability to network and interact in professional working relationships with people at all levels.
• Remains calm and focused when working in a pressurised environment.
• Able to quickly and efficiently problem-solve and own actions promptly.
• Excellent written and verbal communication with excellent attention to detail.
• PC literate with sound working knowledge of Excel and Word, database & systems experience.
• Ability to prioritise work to strict deadlines in line with the ITW 80/20 philosophy.

Pre-requisites to Apply:

Education: Minimum of 5 GCSE’s (or equivalent) at grade C or above including Maths and English and/or A level or diploma qualification (or equivalent) to include Business or Maths subjects.

Experience: 1-3 years prior experience in a similar role or within a finance role. Candidates with experience of working in companies with an outsourced payroll provider are preferred.

Abilities: Intermediate IT skill in Microsoft Excel.

Make an Application

• To apply and be considered for this position, applicants should email their CV and accompanying covering letter to the HR Recruitment Team, at [email protected]
• All applications will be fully considered, however please note that due to the number of applications we receive we will only be able to contact you should your application meet the pre-requisite requirements for the role, as noted above.
• Avery Weigh-Tronix is an Equal Opportunities Employer.